Please look this over, print a copy and bring to the meeting tomorrow. We will use this as our template for creating our organization.
Seed Library of Los Angeles
Article I – Name
The name of this organization shall be Seed Library of Los Angeles, hereinafter referred to as SLOLA.
Article II – Purpose
The purpose of SLOLA is to create a community of people dedicated to helping our community grow fresh fruits and vegetables by providing seed and educational resources. SLOLA recognizes the importance of seed saving in creating locally-adapted plant varieties, maintaining a safe food supply, and creating a community of like-minded gardeners. Additional input needed
Article III – Members
Section 1. Eligibility for membership
All persons who are interested in growing and/or saving seeds are eligible for membership.
Section 2. Dues
A lifetime membership of $10 is due upon completing the membership form.
Section 3. Fines
Fines may be imposed on members who do not abide by the policies set by the Seed Standards and Organization Committees.
Section 4. Resignation
Members may resign by sending a letter to the Membership Committee.
Section 5. Voting
All members in good standing are entitled to one vote at meetings
Article IV – Officers
Section 1. Officers
A. The officers of the board shall consist of a Chair, Vice Chair, past Chair, Secretary, Treasurer elected by the members.
B. Elected officers will serve a term of two years.
C. A member of each committee shall serve as standing advisers to the board.
Section 2. Duties
The duties shall be as follows:
A. The Chair shall preside at all Board meetings, appoint committee members, and perform other duties as associated with the office.
B. The Vice-Chair shall assume the duties of the Chair in case of the Chair’s absence.
C. The Secretary shall be responsible for the minutes of the Board, keep all approved minutes in a minute book, and send out copies of minutes to all.
D. The Treasurer shall keep record of the organization’s budget and prepare financial reports as needed.
Article V – Committees
Section 1. Standing Committees. The standing committees shall be: Seed Standards; Membership & Education; Database & Catalog; Publicity; and Organization.
A. Seed Standards. This committee is responsible for setting and review seed qualifications to be included in the library. ???
B. Membership & Education. This committee is responsible for keeping an accurate and updated membership list. This committee will also be responsible for coordinating educational events related to seed saving and preservation.
C. Database & Catalog. This committee is responsible for creating and maintaining an accurate and up-to-date list of all seeds in the library.
D. Publicity. This committee is responsible for creating and maintaining a SLOLA website. This committee is also responsible for coordinating the marketing of public outreach events.
E. Organization. the organization committee is responsible for reviewing the bylaws and submitting amendments for review by the membership. This committee is also responsible for setting procedures for the checking out and returning of seeds. ???
Section 2. Special Committees
Special committees may be appointed by the Chair, the board, or the membership
Article VI – Meetings
Section 1. Regular meetings
Regular Meetings will be held as dictated by a vote of the membership, to be no less than two meetings per year and no more than 12 meetings per year.
Section 2. Special Meetings
Special meetings may be called at any time by the Chair or a majority of the board.
Section 3. Agendas
Agendas shall be available at least one (1) day in advance, if requested.
Article VII – Voting
Section 1. Quorum
A majority of the board constitutes a quorum. In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
Section 2. Motions
Passage of a motion requires a simple majority (ie, one more than half the members present).
Article VIII – Conflict of Interest
Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.
Article IX - Fiscal Policies
The fiscal year of the board shall be [start date to end date]
Article X – Amendments
These by-laws may be amended by a simple majority members present at any meeting, provided a quorum is present.
The suggested agenda for our 3rd meeting will be posted shortly.